Starting the Web Design Process

In January 2015, Georgia Tech finalized the Small Web Project Specification and Large Web Project Specification. This change drastically simplifies and accelerates the process for evaluating and selecting suppliers for web development work. 

Prerequisite

Please note that you must complete the BuzzMart training before you can view, evaluate, and select a supplier in BuzzMart. The training takes approximately 1 hour to complete for Shopper access. See details at Procurement's website.

For questions about completing the training, contact Procurement & Business Services.

Selecting a Supplier

To view suppliers for a small or large web project, follow the directions below:

  1. Log in to TechWorks.
  2. From the TechWorks homepage, select the 'Access Buzzmart' icon from the middle column.
  3. From the left black bar, select the shopping cart icon ('Shop') and select 'Browse By -> Contracts'.
  4. On the Search for Contract page, type 'web' for Contact Keyword and click Search.
  5. On the results page, all suppliers with contracts of "Web Design Project - Small/Large Job" are Georgia Tech contracted suppliers.
  6. Click the contract number to view the Contract Summary.
  7. Each contract contains a SUPPLIER GENERAL INFORMATION WORKSHEET. Supplier information (email, phone) will be available for you to contact the supplier and initiate a job.  You may contact the Contract Owner (Teresa Holcomb) to discuss how to select between suppliers. 
  8. It is recommended for any job greater than $10,000 you request a quote from multiple suppliers.
  9. Services of $5,000 or greater require an approved CTR.

For any questions about this process, contact Purchasing at Procurement & Business Services @ purchasing.ask@business.gatech.edu.

Starting the Project

Once the supplier has been selected, initiating the project is just a few steps:

  1. First, ensure that the estimate you received from the supplier matches the pricing matrix for the supplier listed on BuzzMart. This is required for initiating the project and will be denied if the pricing does not match.
  2. The Business Partner/Contact for your unit must create a Requisition Request in BuzzMart.  
  3. Once the Requisition Request has been approved, a Purchase Order will be assigned to the project, and work can begin with the supplier.

Notes

  • Institute Communications recommends that any large web design project first meet with them to discuss any resources for branding, theming, and additional assets. Contact your Client Manager to begin this process.
  • Scope changes, additional work over the estimation process will require the re-submission of documents (CTR, Requisition Request) to match the updated costs.