Forms and Surveys

Forms and Surveys
esembrat3 Wed, 01/07/2015 - 12:36

This page details recommended services and applications for forms, surveys, and questionnaires.


Qualtrics is a hosted commercial survey solution that has been licensed by Georgia Tech for campus use. Protect your survey with GT Login.

More information is available on the Qualtrics support site.


LimeSurvey is available on OIT Webhosting via Installatron.

Georgia Tech-only access to Qualtrics survey

Georgia Tech-only access to Qualtrics survey
esembrat3 Tue, 09/01/2020 - 11:14

Qualtrics allows for a form to be locked to only Georgia Tech user access through single-sign on (SSO).

To enable this, follow the directions below.

Enable Georgia Tech Login

  1. Navigate to Qualtrics and edit a survey.
  2. Under Survey Flow, select 'Add a New Element Here' and select Authenticator.
    • Authentication type: SSO
    • Check 'Capture respondent identifying info'.
      • Configure userid to 'username'.
    • SSO type: CAS
      • Hostname:
      • Port: 443
      • URI: cas

SSO settings panel with options for Georgia Tech user accounts, screenshot

Click Test CAS Connection to test the configuration values.

After adding the SSO configuration, move the 'Display Form' block to the success branch on successful authentication, so that the form only displays after SSO.

Using Data from Shibboleth/SAML Attributes

As part of the configuration for Qualtrics SSO, selected attributes are released about the authenticated user when authenticated via Shibboleth/SAML. These can be automatically included as "Embedded Data" in survey responses, and also used to populate text in answers to questions or in instructional text. As of October 2021, the following attributes are released to Qualtrics: mail, uid, givenName, displayName, eduPersonPrincipalName, sn, cn. Additional information on these attributes can be found on IAM's documentation site.

To use any of these attributes in a survey, follow these steps:

  1. Navigate to Qualtrics and edit a survey.
  2. Under Survey Flow, select 'Add a New Element Here' and select Authenticator.
    • Authentication type: SSO
    • Check 'Capture respondent identifying info'.
      • "Embedded Data to Set..." is an internal identifier used within your survey and can be set to anything
      • "Field from SSO" is the SAML attribute name as provided from GT SSO (see list above)
    • SSO type: Shibboleth
    • Example: Collecting displayName (e.g. George P Burdell) and mail (user's primary email address as set in Passport, e.g.
    • Screenshot showing settings for Qualtrics Authenticator configuration
  3. Click Apply to save changes
  4. To use these attributes in your survey, go back to the Builder tab and select one of your questions.
  5. Example: Populating name as a default answer to a text field
    • In the Edit Question dialog on the left of the page, click Default choices.
    • A modal should appear. Click the blue dropdown icon and select Embedded Data Field.
    • Another dropdown should appear. Any attributes you configured in the authenticator should appear in the list. Select the one you wish to use for this field, then click Insert.
    • Click Save to save the default value.
    • After publishing the survey, that field will be automatically pre-filled with the user's display name.
    • Screenshot showing Qualtrics configuration of a default value from embedded data

Configure Survey Actions

Next, configure the survey access permissions.

  1. Navigate to Qualtrics and edit a survey.
  2. Click Survey Options.
  3. Select how you would like access to the survey:
    • Open Access: Any Georgia Tech user account can access and complete the survey if they have the submission URL.
    • By Invitation Only: Only invited Georgia Tech user accounts can submit a survey response.
  4. Click Save to save changes.

Survey settings dialog, screenshot